Do You Know Cloud Telephony Helps Your Business In Disaster Recovery!

When you start any business, you may not know what repercussions you may face in future. For that, you make sure you are ready with all the mishaps and especially the natural disaster which comes without anyone’s knowledge. As a natural disaster might eat up your business in a very bad way. So, there is always a need to get exact data which might get lost in case of some disaster. A cloud telephony plays a major role in helping you to recover from any disaster by accumulating all the data with full accuracy without the network issue.

If you feel that you do not need cloud telephony then answer few questions below.

  • How long could you survive if your premises are unavailable and lost all clients data?
  • Do you have provisions to continue?
  • How will you manage the business, if you are unavailable?

Most of the above questions give you a chill to your bone and you do not have an idea how to survive in such situation, then a cloud telephony is a must for your business.

If you do not want to spend huge money on getting exact data in case of emergency then your investment in cloud telephony is the right decision. A cloud telephony has unlimited benefits, it just not give accurate data but also you can speak to your customers on your telephony system suffering from downtime. If you are looking for one thing in a toll-free number then for your surprise it has many benefits.

When there is an increase in data and limited space then the probability of data loss raises. This can all be controlled with a cloud telephony. Read on the points to understand why and how a cloud telephony provide safety and solutions in data recovery.

Overcome issues related to environment

In case of emergency, when fire, flood or any natural disaster takes place, a hosted solution helps a lot in overcoming these issues. If any critical situation occurs, a cloud telephony easily connects voice calls even in remote areas.

When a critical situation arises, all the critical elements can be located on service provider’s network on various multiple sites. Also, when need to access the user’s location, you can easily trace their IP networks and your business can be easily continued from anywhere.

Protect company reputation

When your business faces downtime, it is not necessarily because of financial reasons but can be any other too. There are chances that business partners and customers might lose trust in your organization because of the downtime. If a firm experience loss in the organization before 3 days to file tax there might be situation arises where the unhappy customers may file a lawsuit.

In such situation, a cloud telephony helps in keeping company’s image intact by the accurate data. It also eases in routing the call as it supports IP network of the user.

Safeguards network from fraud

A business runs when it functions properly, so if you protect and safeguard your business from fraud and other misfortune make sure you have a recovery plan. A hosted solution helps in diluting the risk attack of hackers. There is no more fraud and the telephony solution helps in protecting data with built in redundancy and high level of security.

A business whenever operates wishes to keep their data protected and a backup ready which a cloud telephony solution make it simpler.

Maintains business future to generate revenue

Cloud telephony is helpful and the best way where you can generate your revenue from in case of emergency crisis. Be it power shortage, server breakdown or in case of disaster; businesses cannot run easily as general. In downtime, a business can function easily and can also generate revenue with having accurate data information with a right telephony solution. With it, you can answer phone calls, emails and more which makes your business continue to run efficiently.

If you want a bright business future for your organization too, you have to generate revenue which is possible only if you have right data.

Powerful management of network

A powerful network is available even during disaster which lets client gets detailed information of documents. The issues are handled and solved quickly through a strong network in case of emergency. Your important documents are easily automated, so at any time of failure of network issue, the problem can be solved easily.

So, if you have a fear that disaster might strike and your business may suffer, then you just need to relax. The phone systems stay fully operational and failure in the network can be minimised up to a great extent.

Common Problems And Easy Solution Of Geographic Call Routing

Is it difficult for you to manage incoming calls from customers around the world? Or You are not able to transfer the call to the fittest agent? Then you are reading the right thing. Geographic call routing is one such feature available on your toll-free number which allows you to automatically route the call to the location that is more pertinent to the caller.

No matter which business you are from, which country you are from, you need someone who is close to you and can understand you better. Right? The same happens when your customer calls you, he wants to talk to an executive who can understand him better and is familiar with his language. This can happen easily with geographic call routing. Your call is routed to the agent you wish to transfer or who is available at that point of time.

But despite its usefulness, there might occur some problems which can be solved easily:

Problem 1 # Incoming calls are not being routed properly

Solution: Incoming calls are routed correctly only based on the rules you have set. It is often presumed that the calls may not route properly to right agents. If you feel that the call is not getting transferred to the right person then you have to check the details by yourself as if one digit goes wrong it may transfer to the wrong person or the problem might occur when there is a new area code that has not been programmed on your database.

Geographic routing checks your database of phone numbers and area codes to ensure that incoming call is routed correctly. It is quite helpful if done correctly.

Problem 2 # Calls come from unserviced areas

Solution: Yes, it is a common problem that there might be some calls which you don’t want to receive or you want to block, then this feature enables you to block unwanted and unserviced areas which you don’t want to receive. Unserviced areas are those which organization has elected not to provide service.

The best example of this might be that areas which government has not authorized it as a legal for such activities, so with the help of geographic call routing that area can be blocked from receiving the call. Suppose, you are a gambling company who uses toll-free number then you can block calls from that area where gambling is illegal.

Problem 3 # Handling Floods Of Calls Becomes Difficult

Solution: When you are receiving calls on your toll-free number, a time will come when it becomes difficult for you to manage those calls. It is important for you to keep a number of agents who can receive calls and attend your clients.

Geographic call routing is an easy way to manage your incoming calls and therefore helps in managing your employees. But if you find it difficult, you need to investigate.

Problem 4 # Handling Wireless Call is difficult

Solution: Your many of the callers calls you from their mobile phone or cell phone and thus there is no area code which helps in tracking the location of the caller. But with geographic call routing, you can easily handle these calls.

If you have a business in different cities then the geographic call routing helps you in locating the caller’s location to the nearest agent present location wise.

Thus, It can be said wisely that Geographic call routing gives you the flexibility to:

  • Customize the call routing for each of your location.
  • Reduces the interactions demanded by the caller.
  • Improve conversion rates by routing calls accurately and as quickly as possible.
  • Maximize the value of your advertising with a single phone number.
  • Helps reach your caller to the right person.

Also Read : “Your Call Is Getting Recorded” – 5 Benefits Of Call Recording.

 

“Your Call Is Getting Recorded” – 5 Benefits Of Call Recording

Have you ever thought that how your team is handling incoming leads? Well, a call recording is a feature which records the call, check the conversation and collect it for future use. Being a businessman it is not possible for you to remember all the important calls and maintain their conversation. For that, when you decide to record the call of the caller it becomes easy for you to maintain their conversation easily.

A call is recorded easily with a call recording feature. When a caller calls a company toll-free number and then in reply a sales executive picks up the call and listen to caller’s query and then a message plays’ “Your Call is now being recorded for monitoring and training purposes”. This makes both caller and sales executive talk consciously and just related to the topic.

Below is the process of Call recording of an executive and a caller.

How A Call Recording Feature Benefit Your Business?

A call recording feature is essential for your business, it makes your business record information of caller and executives details. Check out some essential feature of call recording which can benefit your business.

  • Ensures you never miss out any detail

When a caller calls you, it is important for an executive to listen to the customer nicely and should not leave any of his important information. Executives often make a note of the details in a paper or somewhere else but it may prevent them to actively listen.

It often becomes difficult to make out what a customer is saying. They are often busy and in a noisy environment, it may lead to some or the other information leave out. With a call recorder feature, it makes it easy for an executive to fully present to the customer and listen to him nicely. And on the contrary, this satisfy the customer that their query is being answered.

  • Save important conversation and store it for future

The conversation that went off between an executive and customer is recorded with full authenticity and therefore save their conversation and store it for future use. This also makes the customer not to change his statement and words said to the executive and vice versa. The pure authentic details make this conversation to the point without any variations.

With a call recording feature, it helps an executive especially to store in the private and confidential conversation which can be presented at the time when needed. And this results in noting each and every detail of the customer which makes them feel their each word is being considered and they will feel important.

  • Enhance your Product or Service

The whole process of call recording enhances businesses brand image and makes your product and service known to people all over the place. By sharing call recording with your staff, you can make your staff members understand customers in a better way and know how customers are using your service.

Meeting your customer requirement, therefore makes you know their experience of using the product and services that effectively generate and boost revenues.

  • Increase Security of Business

The Call recording monitors quality and also maintains and secure the customer’s query and makes them realize that they are important for your business. With a call recording feature, you can easily reduce inappropriate calls and detect security problems, some callers who call just to irritate you or to spend their free time somewhere.

So, with call recording feature, you are bound to get authentic and real customers. You can monitor employee interaction to help reduce inappropriate conversations.

  • Perfect for order verification and payment authorization

When your customer makes payment for the service, he wants that his query should be listened and should get the best service with no problems at all. But, for a sales manager, it is difficult for him to treat every customer same as he has many other customers too. If you make a recording of the call and keep everything updated makes the customer satisfied and you can easily remember their queries.

A well-recorded call can place your business to the top. It is perfect for order verification when the caller says that he has made the payment and confirm the order, the executive cannot deny it and it also makes the conversation authentic with the full reliable report.

Now Surely you want that your customers hear “Your Call is being recorded”!!

A business can flourish easily when you treat your customers happy. Yes, if they are happy and satisfied there will be no boundations between success and them.

We can easily say that a well-recorded call of a customer and executive can work wonders in business.

Read More about Call Recording.

Evolution of Toll Free Numbers: Born as a Necessity and Emerged as an Indispensable Tool!

Evolution-of-toll-free-numbers-Ziffy

Do you know Toll phone numbers which are primarily used by the start ups today were once considered as luxury contacts meant for multinational companies and multi millionaires?That was a time when 1800 numbers were considered as a daydream because subscribers to this numbers had to pay for all the incoming and outgoing calls as well, apart from the exorbitant set up charges.

An Amazing Fact!

The super rich corporations which were using these 1800 numbers used to believe that these free phone numbers justify their investment. Despite being pricey, those millionaires appreciated the benefits of these numbers. They applauded the fact that these numbers have helped them to expand their customer base and strengthening their relationships with them.

What Happens With the Passage of Time?

As the time passed by, the costs gradually went down and these numbers become more affordable. Spurt in the number of toll free phone service providers resulted in the price coming down drastically apparently due to a stiff competition. Today, 1800 numbers means an affordable deal with no set up charges, tons of attractive features and monthly expenses that do not cost you much. Some dealers also offer 30-day trial period absolutely free of cost.

When Did Toll Free Number Start? Which Company Started it?

It was in the year 1967 that AT&T launched this product and it was known as “Interstate INWARD WATS.” It was a mere idea and the company did not have any idea that the service would grow by leaps and bounds and would be popular among the business community. Indeed, these numbers were considered more like a solution to the shortage of operators and named them: “Automated Collect Calling.”

But, the free phone numbers appeared in the UK in 1960s and Post Office used to run such a facility. Later on only, AT&T in the United States during used these numbers as a tool to collect calling. Never had AT&T realized that after two decades of its initial launch, 40% of the calls  on AT&T’s long distance network would be toll free.

Here is the quick look at the significant facts about the toll phone numbers.

  • 1967: Inbound WATS was introduced by AT&T.
  • 1994: Toll free numbers become portable.
  • 1997: International toll free service was launched.

Today, perhaps nobody knows the modest beginning of toll free numbers. Hence, what has started as a necessity about 5 decades ago is more like an indispensable marketing tools for all businesses whether big or small.

A Few Queries that Toll Free Number Owners Normally Make

faq

When you own a toll free number, you have hundreds of questions that creep into your mind. If you are one of the bewildered toll free owners and are left troubled with the questions that nobody tells you then the present article is meant for you.

How can i avoid a bill shock for my toll free 1800 number?

To avoid this situation, you need to understand your plan meticulously. When you understand how your calls would be charged, you are in full control of your budget. It is better to talk to the business consultants who can help you choose the right plan for the type and the volume of calls you are expecting to receive.

If calls are free to my customers, how much my business have to pay for calls?

Call rates for 1800 numbers depend on the location of the callers and also on the answer points. When your customers call you, you would be charged as per the plan you have selected.

Will calls be absolutely free to the calling party or they will have to pay when they would call from a different network?

Calls are absolutely free for the calling party. So, whether your customers call from a mobile, from a landline or from a skype, they would not be charged. They can call for free from any geographical location and from any network.

Why Should i Choose to Buy from a Cloud Telephony Service Provider and Not from an Operator?

When you purchase from a cloud telephony service provider and not from the operators (airtel, vodafone, BSNL etc.), you get multiple benefits. A few of them are enumerated below:

  • When you purchase from an operator you do not get an IVR (Interactive Voice Response) service.
  • You do not get any special feature like call logs, feedback SMS, call forwarding etc, which help you in managing leads efficiently when you purchase your toll free directly from an operator.
  • You do not get a CRM (Customer Relationship Management) Panel when you buy from an operator. With the help of CRM panel you can make changes by yourself whenever required.

What’s more! when you purchase from Ziffy, your services will be activated within an hour other similar service provider in the market takes couple of hours and operators take a month to activate your services. Now choice is yours!